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7 Tips to Improve Your Office's Air Quality
Andy Potter • March 21, 2025

The importance of maintaining and regulating indoor air quality in office environments is often overlooked. Doing so is vital for safeguarding employees' well-being, improving productivity, and establishing comfortable working conditions. 


Under stringent laws, employers must provide a workplace with proper ventilation and free from health-harming pollutants. In this article, the air assessment experts at Ultra Protect list seven key strategies to ensure the IAQ in your office remains compliant and healthy. 


1. Ventilation


Ventilation strategies require minimal effort and are likely the most cost-effective way to dilute indoor pollutants. Indoor air can stagnate, trapping allergens and accumulating particulate matter, including microbial particles. 

To mitigate health concerns attributed to poor ventilation, you can establish proper airflow, allowing fresh outdoor air to flow through your space. 


Keep Air Vents Unobstructed:


To avoid air stagnancy, it's vital to ensure all air vents are free from obstruction. Keep furniture, storage units, and general office equipment away from ventilation points; this will prevent the buildup of indoor air pollutants. 


Provide Natural Airflow:


Opening windows and doors is a simple but effective practice to combat indoor pollutants with fresh air circulation. Of course, this method is weather-dependent and, as such, best used during warmer months. 


2. Controlling Humidity


Maintaining control over humidity levels is a sure way to prevent the growth of mould and mildew. Not only are these harmful to respiratory health, they can also be detrimental to the integrity of your office building. 


Dehumidifiers:


An optimal indoor humidity level is between 30% and 50%. Use a dehumidifier to reduce dampness and condensation if your office environment suffers from excess moisture. Doing so will eliminate the ideal breeding conditions for mould growth. 


Humidifiers:


While a dehumidifier reduces humidity, a humidifier will add moisture to dry air, optimising indoor environments for employees prone to respiratory irritation, dry skin, and asthmatic symptoms. 


If you’ve noticed any evident changes in humidity, such as in the case of mould, we recommend an
urgent mould removal to safeguard employee health and your property’s integrity. 


3. Air-Purifying Plants


Having a selection of plants dotted around your office not only serves the mental well-being of employees, but specific species are capable of purifying the air. These indoor plants are often easy to care for, require minimal upkeep and improve air quality by absorbing pollutants.


Here are some of the best office plants for air quality:


  • Golden Pothos
  • Trailing Jade Plant 
  • Aloe Vera
  • Snake Plant
  • Peace Lily
  • Rubber Plant 


Placing Your Plants:


To get the most out of the purification qualities of your office plants, ensure you strategically distribute them. Not only will this maximise their efficiency, but it will also benefit your office's overall aesthetic.


4. HVAC Maintenance


Regular service checks on heating, ventilation, and air condition systems are crucial for supporting, maintaining and improving indoor air quality. 


At Ultra Protect, we provide
internal air quality assessments, including routine inspections on office HVAC systems, ensuring air filters are changed when recommended and systems continue functioning without hindrance. 

5. Eliminate Indoor Pollutants


Employers are responsible for ensuring employees' habits don't adversely affect other employees—this includes adhering to compliance laws regarding indoor air quality and enforcing strict regulations, such as no-smoking policies (tobacco and vaping) within the office or surrounding areas. 


Another way to eliminate sources of indoor air pollution is to ensure cleaning products are stored correctly. If cleaning is outsourced to a third party, communicate that cleaners must store chemicals and potentially hazardous products in well-ventilated areas. 


6. Employee Responsibility


Raising awareness and encouraging proactive behaviour can lead to sustained improvements in air quality. Although employee well-being is partially the responsibility of their employer, employees can also play a role in facilitating a safer working environment should they have access to the proper tools and information. 


Educate:
Provide training on best practices   to educate your team about the value of air quality and how they can contribute. 


Encourage:
Establish a structure that allows employees to report air quality issues, ensuring a timely response and creating an airtight health and safety culture. 


7. inBiot & Smart Buildings


Innovative systems like inBiot that analyse key environmental characteristics such as CO2, humidity, and particulate matter, are leading a dynamic shift towards intelligent air quality monitoring. By gathering and interpreting data, inBiot gives users more measured responses in regards to ventilation, filtration, and overall air management.


One key advantage of integrating smart air quality systems into office buildings is that they allow for automation. Instead of relying on manual checks or waiting for employees to complain of discomfort,
smart buildings continuously monitor conditions and can trigger automatic adjustments throughout the day. 


inBiot's solutions allow businesses to shift beyond traditional purifying mechanisms and assessments by instantly evolving data into continual, automated air quality improvements. These quickened, instantaneous responses help organisations create a healthier and more productive workspace with data at the helm. 


A Healthier Workplace Is One Breath Away


Improving office air quality is not just about comfort—it's crucial to employee health, productivity, and overall well-being. Poor air quality may result in respiratory dysfunctions, fatigue, and impaired concentration, impacting turnover and engagement. 


As such, organisations should aim to facilitate a healthier and more sustainable workplace. Many approaches can be taken to improve air quality, either through innovative systems or small practical changes like opening windows and doors to encourage fresh air circulation.


For more information,
contact our team of air quality experts, and let's make fresh, breathable air a permanent feature of your office. 

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By Andy Potter March 13, 2025
When we think of allergies, we often imagine seasonal spring allergies, but it is not just the outdoors that hides threats. The air we breathe indoors can also significantly impact our health. Poor indoor quality allows allergens and pollutants to build up, leading to respiratory issues and skin irritations. Common indoor allergens can include dust mites, pet dander, mould spores, and pollen. Without proper measures, these can accumulate in our homes and offices, triggering or even worsening our allergies. However, learning how these particulates contribute to air pollution in enclosed spaces can help us take the right measures to maintain a healthier living environment, reduce indoor allergens, and manage our allergy symptoms. In this article, we highlight key indoor air quality factors that aggravate allergies and share practical solutions for relief. How Indoor Allergens Can Worsen Our Allergies Increased Exposure to the Allergens Indoor environments can trap and expose us to particulate matter like dust, mould, and pet dander, which can trigger allergy symptoms. Without proper ventilation, allergens will continue to settle on furniture and linger in the environment. Over time, prolonged exposure can cause severe reactions in people with respiratory and dermatological conditions. Imbalances in Humidity Levels Humidity is another factor to consider. If the air is too dry, it can irritate the nasal passages and throat, increasing susceptibility to allergens. Too much humidity, however, creates the perfect environment for mould and dust mites to thrive—both common allergy triggers. Chemical Irritants Volatile organic compounds (VOCs) are common pollutants found in most indoor spaces, especially in paints, cleaning products, air fresheners, and some textiles. If you have been exposed to VOCs for an extended period, you may experience throat irritation, headaches, dizziness, and respiratory issues. If you're prone to allergies, these irritants can worsen your symptoms. Poor Ventilation If you do not maintain adequate airflow in your home or office spaces, the indoor air can become stagnant and trap allergens inside. As a result, dust, mould, and VOCs accumulate and circulate more easily in the air you breathe. This leads to a higher concentration of airborne irritants, and further worsens indoor air quality and existing allergies. How to Maintain Better Indoor Quality & Relieve Allergies Implement Air Purifiers In spaces where ventilation is limited, indoor allergy air purifier solutions and HVAC systems (Heat, Ventilation, and Air Conditioning) with filters can improve air circulation and reduce allergens. If you are thinking of installing a HVAC system, it’s recommended that you consider Mechanical Ventilation with Heat Recovery (MHVR) systems . They can provide a balanced extract and supply of air, recovering up to 95% of the heat that in any other condition would be lost. Considering the amount of resources that go into heating a big space, this type of system is something to keep in mind. Hence, installing this system is not only good for the economy of your business, but also beneficial for the occupants. These systems, especially those equipped with HEPA filters (high-efficiency particulate arresting filters), work by consistently drawing in air and filtering out contaminants. In this way, they trap airborne particles like dust, pollen, and pet dander, preventing them from circulating through your space. As a result, air quality is greatly enhanced, providing a cleaner and more comfortable environment for your customers and employees. Such systems can be invaluable for businesses aiming to improve employee well-being. They reduce exposure to irritants that can cause discomfort or trigger allergies, boost productivity, and create an overall healthier workspace. We advise placing air purifiers in high-traffic areas such as offices, meeting rooms, and break rooms, where allergens circulate the most. Control The Humidity Levels One way to help balance the humidity levels indoors is to use a dehumidifier when humidity is high, typically in areas like basements and bathrooms. When the air becomes too dry, especially in colder months, a humidifier can help add moisture to the air. The optimal level you should strive for is 30-50%. This range prevents mould growth, dust mites, and other allergens from accumulating, greatly improving indoor air quality. To help you understand humidity levels, our intelligent monitoring system, InBiot , can provide insights into indoor air quality and can help you detect harmful pollutants before they become a concern. If you're unsure about your space's humidity levels, schedule an indoor air quality assessment with our experts, and we will guide you to the right solution. Clean Your Space Regularly It’s as simple as that. Cleaning your indoor space regularly is still one of the most effective ways to minimise home allergens. Opt for vacuums with HEPA filters to remove all dust, pet hair, and pollen from carpets and upholstery. Dura Vacuums are also an excellent choice for maintaining healthy air quality and controlling dust buildup in your indoor spaces. They are designed to withstand the demanding conditions of industrial environments and can effectively handle both wet and dry particles. Additionally, regularly dusting surfaces and washing bedding, curtains, and rugs in hot water will help reduce allergens in the air. Another good idea is to make sure you declutter your place often, as this can also reduce the risk of dust buildup and potential hiding spots for allergens. Ventilate Often Another simple measure that never fails is to make sure you ventilate your indoors as often as possible. Open your windows whenever the weather permits it, and use exhaust fans in the kitchens and bathrooms. For those with allergies, combining this with high-quality HVAC filters and cleaning air ducts to reduce airborne irritants is best. Opt for Hypoallergenic Materials There are many materials in our closed spaces that can contribute to indoor air pollution. Whenever you can, choose more natural or non-toxic cleaning products and materials, preferably with low VOC, and make sure to ventilate when using chemical-based products. You can also take things further by choosing wool and cotton bedding,hardwood floors instead of carpets. It is more difficult for irritants to accumulate on these materials and surfaces. Eliminate Mould & Mildew One of the major triggers for allergies and other respiratory issues, mould spores should be cleaned as often as possible. You can regularly inspect damp areas like bathrooms, kitchens and basements with the help of professionals to prevent mould growth. To further contribute to healthier indoor air, use mould-resistant paint and fix leaks as soon as possible. Improving Indoor Air Quality The key to keeping allergens at bay is maintaining optimum air quality indoors. Simple changes in habits like regularly cleaning our spaces and ventilating whenever we can can significantly improve air quality. Devices such as purifiers and HVAC systems can be another proactive approach to supporting long-term health. If you are not sure what products can help you manage indoor air quality, contact our team and we will help you take the best steps in the fight against indoor pollution and allergens.
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